The Board of Directors and its committees take on significant responsibility when it comes to running an Association. Frankly, it is the equivalent of running a business that your family and all your neighbors also happen to live in. It can be quite time-consuming and often has many moving parts. Not to mention the sensitive nature of navigating through residents’ (your neighbors’) concerns while still enjoying where you live.

 

Some Board of Directors and Association responsibilities include: 

• Legal obligation to uphold the Declaration of Covenants and Restrictions and Bylaws

• Manage all aspects of the community’s common property amenities which could include entrance and common-area landscaping (like flowers and other plantings, mowing, irrigation and lighting), gates, a pool, tennis courts, pavilion, play area, etc.

  • Establish and uphold rules, proactive and reactive maintenance and repair work, utilities, reservations and scheduling, season start-up, card access, permit management, troubleshooting, vendor project management, etc.

• Financial management like collecting assessment payments and fees, paying bills, regular financial reporting, annual reports, budgeting, reserve analysis, etc. 

• Risk management like reviewing insurance policies for proper coverage, dealing with insurance claims, assessing and addressing safety among its common properties (pool, gates, tennis courts, clubhouse, roads, etc.), reserve studies and planning.

• Fairly and consistently overseeing covenant compliance (identifying and enforcing potential violations in covenants).

• Fairly and consistently reviewing and approving architectural changes and maintenance requests.

• Addressing questions and feedback from owners 

• Compiling paperwork for selling properties and onboarding new owners

• Planning and running annual meetings and other events

• Administrative work like record-keeping, mailings, communications, etc. 

• And, ensure everything above is consistent and sustainable year-over-year as board and committee members change.

 

The list goes on. It’s a lot to ask of a volunteer board of directors and committee members. And it is a lot to consider and plan for as a developer creating a new community.